Terms & Conditions


The use of our website, http://www.beepnvisit.com/ (“Website”), our Web portal (“portal”) and our mobile application (“App”) (“collectively the “VMS Platform”), is subject to these terms of use. The Terms of Use are subject to Privacy Policy (https:// www.beepnvisit.com/privacy-policy/). These Terms of Use and the Privacy Policy constitute a valid and legally binding agreement. If you access VMS platform or use any of the services provided by VMS Platform, you agree to be bound by these Terms of Use.

Please read these Terms of use carefully before signing up on the App or accessing VMS Platform. The VMS platform is being provided as a service on a limited, non-exclusive, and non-transferable license.

This document is an electronic record in terms of the Information Technology Act, 2000 (“IT Act”), the rules made thereunder, and the provisions pertaining to electronic records in various statutes as amended by the IT Act. This electronic record is generated by a computer system and does not require any physical or digital signatures. We may update these Terms of Use from time to time.


You represent and warrant that you are competent and eligible to enter into a legally binding agreement and be bound by these Terms of Use. If You are accepting these terms on behalf of any registered association / society or any other stakeholder, you confirm that you are authorized and competent to accept the Terms of Use.

You shall be eligible to upload or modify information pertaining only to yourself and other person, subject to you obtaining the affirmative consent from them prior to uploading data on to the VMS platform. You are not permitted to access and use this VMS platform if you do not meet the above eligibility criteria. A user shall be any entity who meets the above eligibility criteria (“User”).


The VMS platform’s registration/login process can be completed using your valid email ID and/or such other methods as prescribed in the Registration/login window of VMS platform, from time to time and paying the charges due therefore, if any. Further, any and all operations occurring from your Account shall be assumed to have been initiated by you.

You also agree to provide true, accurate and complete information and update them upon any change. You shall be: (i) responsible for maintaining the confidentiality of your Account including your password; and (ii) fully responsible for all activities that occur under your Account with or without your knowledge.

You agree to: (a) immediately notify us of any unauthorized use of your Account or any other breach of security; and (b) ensure that you logout from your Account at the end of each session. You shall request us to block or suspend the Account and change the password immediately for the Account, if your Account has been compromised or your device has been lost or stolen. You shall be fully liable and hold our company or any other party harmless for losses incurred due to a third party’s use of your Account.

Your Account needs to be renewed periodically, as may be stipulated from time to time, by paying the charges applicable therefore, if any.

Any and all personal records submitted at the time of creating your Account (“User Records”) shall, at all times, belong to you. The same shall be collected and maintained by our VMS platform as per the terms laid down in our privacy policy available at our VMS platform (“Privacy Policy”). You hereby agree to provide all the information in correct, accurate and updated form and in case of any incorrect or false information provided by you, Company holds no liability for the same and you shall be held liable in case of any loss occurs to you from such information.

You hereby agree that Company reserves the right to suspend or terminate your account in case of breach of any of the terms provided hereinabove without providing any notice for the same. In case of such termination, amount provided by you to the company for the services shall not be refunded. You further agree that Company holds no liability for any damage caused to you in case of suspension or termination of your account.


In consideration of granting you access to the VMS platform, you agree not to upload, host or collect Visitor Data in a manner that would be in violation of these Terms of Use or Privacy Policy or applicable laws of the land. You shall not use the VMS platform in any manner that could damage, disable, overburden, or impair any of our server, any network(s) connected to any of our server, or interfere with any other User’s use and enjoyment thereof. You shall not attempt to gain unauthorized access to any functions and features, other User’s accounts, computer systems or networks connected to server in any manner, including, through hacking, password mining or any other unlawful means that disrupts, interferes with, or otherwise harms or violates the security of the VMS platform and/or otherwise violates these Terms of Use.

The VMS platform is made available to you for the purpose of providing technological solutions to you & provide support for Managing and Authenticating Entry/Exit of Human Visitors. You shall not, directly or indirectly through third parties, not: (i) make and/or distribute copies of the VMS platform (ii) attempt to copy, reproduce, alter, modify and/or reverse engineer the VMS platform or source code, in whole or part.

You hereby agree not to use the platform for any unauthorized purpose which may include but not limited to the followings:

  1. Violation of any intellectual property;
  2. Alter, impair, destruct the platform in any other way;

In case of loss of the device provided or any damage to the device, you shall be solely liable for the damage occurred and agree to indemnify the Company for the same.


Accepting these Terms of Use implies your express consent to be contacted by us, our agents, representatives, affiliates, or anyone calling on our behalf.

You certify, warrant and represent that the User Records that you have provided to us are correct and belongs to you and not to someone else’s.

It shall be your sole responsibility to notify Company about any modification in the data provided by you.

To correct or update any User Record you have provided, you may do so online. In the event of loss of login credentials, you can do forgot password in login page.


VMS Platform is developed and made available exclusively by the Company and at all times shall remain the property of the Company. The Company is the sole owner of the VMS Platform and all the trademarks, copyright artwork, software, designs, text, graphics, graphs, images, information, icons, and any other intellectual property rights of any nature (“Content”). However, in case any Third-Party content and link to their website is provided on the Platform, Company holds no ownership of the same. You are prohibited from copying, modification, decompile of the Platform, compile or use of any content, material provided in the VMS platform or website or application or in any of the marketing materials without the prior written approval of the Company. In addition, use of the Content for any purpose not expressly permitted by the Company in these Terms is prohibited and may invite legal action.


Our VMS platform may contain links to other applications or websites owned by third parties (i.e. advertisers, affiliate partners, strategic partners, or others). The Company does not hold any responsibility or liability for the actions, product, and content of any such third-party applications or websites. Before you access or visit any third-party applications or websites made available on VMS Platform, you should review the applicable terms of use and prevailing policies of such third-party applications or websites. If you decide to access any such third-party VMS platform, you do so at your own risk.


You hereby agree to defend, indemnify and hold harmless Company, its directors, personnel and other Users (if applicable) from and against any and all claims, damages, costs and expenses, arising from or related to your access and use of the VMS platform in violation of these Terms of Use or applicable laws, including your failure to obtain the express affirmative consents of the Visitors/Hosts (as may be applicable) as provided hereinabove.

Under no circumstances shall either party be liable to other party for any indirect, incidental, consequential, special or exemplary damages arising from the use of VMS platform, whether based in contract, tort, strict liability, or other theory, even if the suffering party has been advised of the possibility of such damages. This clause shall survive in perpetuity.

In any case, Direct Liability of the Company or its Employees, or its agents, and directors towards you for the provided Services shall not exceed the amount of subscription paid by you during a period of 6 months preceding the date of liability.


The VMS platform, Website, Content, Information and the functions and features therein are provided on an “as is”, “as provided” and on an “as available” basis. VMS Platform expressly disclaims all warranties of any kind, whether express or implied, including, but not limited to the implied warranties of merchantability, fitness for a particular purpose and non-infringement.

VMS Platform shall make reasonable efforts to make the VMS platform and the functions and features available at all times. However, VMS Platform makes no warranty that the VMS platform shall meet your requirements, be uninterrupted, timely, secure, and/or error free; nor does VMS Platform make any warranty as to the results that may be obtained from the use of the functions and features or as to the accuracy, reliability and/or quality of the Content.

Our VMS platform shall not be liable for the loss and/or damage of the User Records and/or Host Data or Visitor Data as a result of an event or a series of related events, that is beyond the control of us, including failures of or problems with the internet or part of the internet, attempted hacker attacks, denial of service attacks and/or viruses or other malicious software attacks or infections.

You agree that Company holds no liability for any unscheduled or unanticipated down time of all or any of the Services, however Company agrees to take all reasonable steps to resume the services as soon as possible.

Company provides no warranty for the information, platform, services to be free from any kind of viruses and malware, however Company shall be taking all reasonable steps to provide the same to the you. You hereby agree not to treat any kind of content or the information provided on the platform as advice in any kind.


You hereby agree that Company shall not be liable for any theft, security breach or any illegal activity occurred/committed within the Society premises. You shall be solely responsible to contact the enforcement agencies on your own for any such act.

You hereby agree to take permission of all the residents in your society premises for sharing of their data with the Company.

You hereby agree that Company reserve the right to modify, edit, delete, suspend or discontinue, temporarily or permanently the service or any of the Platform (or any portion thereof) with or without notice. You agree that Company shall not be held liable to You or to any third party for any such modification, editing, deletion, suspension or discontinuance of the Platform.

This Agreement and any rights and licenses granted hereunder to you, may not be transferred or assigned by You to any other party, however Company holds the right to assign the rights to any anyone without any restriction.

The failure of the Company to exercise or enforce any right or provision of these Terms shall not constitute a waiver of such right or provision. If any provision of these Terms is found by a court of competent jurisdiction to be invalid, the Parties nevertheless agree that the court should endeavour to give effect to the Parties’ intentions as reflected in the provision, and the other provisions of this Agreement remain in full force and effect.


You may delete your Account, with or without cause, by following the prescribed process set out for VMS platform or by choosing not to renew it when it comes up for renewal.

Our Company reserves the right, at any time and without giving any reason or prior notice, to refuse to register your Account or suspend, remove or disable your Account.

Our company may also, with or without cause, in its sole discretion and without giving you any prior notice limit, suspend or terminate your access to all or any part of the VMS platform.


VMS platform reserves the right to update the VMS platform, in order to, inter alia, increase efficiency, optimize user interface, and add new features and/or facilities, from time to time.


VMS Platform reserves the right to update or modify these Terms of Use at any time without prior notice. Your access and use of this VMS platform following any such change constitutes your deemed acceptance to be bound by these Terms of Use, as updated or modified from time to time. For this reason, you are advised to review these Terms of Use each time you access or use the VMS platform.


If any part of the Terms of Use is held invalid or unenforceable by a court of competent jurisdiction, that part shall be severed to the limited extent required to make it valid and enforceable and the remaining sections shall remain in full force and effect. In such an event, you shall be obligated to give effect to the intent thereof to the fullest extent permitted by law.


Neither of us shall be liable for failure to perform any obligations hereunder (other than any payment obligation) which is caused by supervening conditions beyond our reasonable control, including without limitation acts of God, civil commotion, strikes, labour disputes, internet service interruptions or slowdowns, vandalism or hacker attacks, or governmental demands or requirements.


These terms of use constitute the entire agreement between you and us regarding your use of VMS Platform and supersedes all prior agreements regarding your use of this website.


These terms of use shall be governed and construed in accordance with Indian legislation, and any conflicts arising hereunder shall be subject to the exclusive jurisdiction of the Courts in Ahmedabad, Gujarat, India.


In case of any grievances regarding the use of the VMS Platform, you are requested to please contact at the below mentioned contact details

Grievance Officer:
Grievance Officer email id: